A Day in the Life of a Treasury Associate
If you’ve ever wondered what goes on behind the scenes after you send us an invoice or how your bills always get paid on time—it’s not magic. It’s ICONAC’s treasury team. They’re the ones making sure your finances don’t miss a beat, ensuring smooth cash flow.
Think of them as financial air traffic controllers: monitoring the flow of funds, spotting problems early, and making sure your money gets where it needs to go without a hitch.
Here’s what a typical day looks like from a Treasury Associate’s desk.
Morning Kickoff: Inbox Triage & Quick Fixes
First stop? (After coffee) The inbox. They scan for anything urgent, like declined transactions or surprise charges, and jump on them fast. The goal is simple: fix it before it becomes your problem and disrupts your cash flow.
Mid-Morning: A Settlement Hits. Let’s Move.
When a settlement comes in, it’s allocation time. That means doing Profit First allocations, splitting the incoming funds between profit, owner’s pay, taxes, and operating expenses based on your unique company setup.
But it’s not just a money shuffle. They’re checking for cash flow issues: Is there enough in the account to pay bills? Is there too much sitting in one bucket that could be better allocated toward your goals? If something looks off, they immediately loop in your business manager before it turns into a problem.
Late Morning: Bills & Vendor Admin
Next up: bills. They review vendor invoices and W-9s to make sure everything is complete and accurate. Common issues include missing bank information, incorrect W-9 tax classification (i.e., LLC, sole proprietor, S corporation), or billing the incorrect amount. Any one of these can stop a bill from getting paid on time.
Mid-day: Real-Life Texts, Real-Time Solutions
A client texts a photo of a bill with zero context. It’s not unusual, and they’re good with that. As a tech-savvy team, they welcome any method of communication that works best for the client. They’ve seen it all before and know what’s really being asked: “Can you take care of this?” After verifying that the bill is legitimate, they create a login and pay the bill, ensuring smooth cash flow.
Afternoon: End-of-Month Reviews
End-of-month means double-checking recurring payments such as rent, car leases, and utilities. Even if they’re on autopay, they don’t just assume it’ll be paid. First, they confirm the account has enough funds. Then, a few days after the charge, they log in to make sure it actually went through, verifying consistent cash flow.
Automation is great, but it doesn’t replace human eyes.
End of Day: Sync & Sign-Off
Before logging off, they check in with the team to flag anything odd that came up. The focus never changes: keep the cash flowing, the bills accurate, and the clients stress-free.
Final Word
The treasury team is the financial heartbeat of your business. They’re the ones paying your bills, allocating your income into the right accounts, and keeping an eye on cash flow so nothing slips through the cracks.
- No missed bills.
- No late fees.
- No financial chaos.
Just consistency, accountability, and a lot of browser tabs.
Want a team like this handling your bill pay and managing cash flow expertly? Reach out to ICONAC and let’s talk.
